How to Add Activity Duration Estimates in Primavera P6

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How to Add Activity Duration Estimates in Primavera P6

00 How to Add Activity Duration Estimates

Where can I do this?

If you have the required privilege, you can add or edit activity duration estimates on the Projects > Activities page.

To display the Activities page, open the project or project group you want to work with, then click Activities on the Projects toolbar.

On the Activities page, there are three ways to specify a duration estimate

  • type estimates in the Activity Table
  • drag Gantt chart bars
  • select an activity in the table and display its details

Tip: You can also display details for an activity by clicking the activity name in a Dashboard portlet.

Add or edit duration estimates in the Activity Table

  1. If the Activity Table does not display the columns you require for recording estimates, for example Planned or Original Duration, customize the view to add them.
  2. Double-click in the appropriate column and type or edit the duration value.
  3. Record durations for as many activities as necessary and, when finished, click icon to save changes (Ctrl+S) to save your changes.

Edit duration estimates in the Gantt chart

By resizing an activity’s Gantt chart bar, moving either the start or finish date, you can easily update the activity’s duration.

You can also move an activity’s Gantt chart bar to specify an imposed start date, or constraint, which recalculates duration.

After resizing or moving a Gantt bar, when you save your changes, the activity remaining duration is recalculated based on the new dates and the activity’s calendar. Because the calendar for the activity is applied when you save, a date you specified for an activity may change slightly if it occurs during calendar non-worktime. Also, if you move, but do not resize a Gantt bar, the duration may shorten or lengthen based on the activity calendar’s non-worktime.

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To edit an activity’s dates and recalculate duration

  1. Click on the corresponding bar; selection handles appear.
  2. Drag the appropriate selection handle: either start date or finish date.

If displayed, the corresponding date column updates dynamically to reflect the new bar position.

  1. Edit as many activities as necessary and, when finished, click icon to save changes (Ctrl+S) to save your changes.

To apply a Start On or After constraint

Tip: In the Gantt chart, you can impose only a Start On or After constraint. You can apply other constraint types, as well as Secondary constraints, in the Activity Table and on the Activity Details Status tab.

  1. Position your mouse over the center of the corresponding bar and drag it to the new position along the timescale.

If displayed, activity date columns update dynamically to reflect the new bar position.

  1. Confirm that you want to apply a constraint to the activity for scheduling purposes.

If you choose the option to not show the dialog, it will not reappear until the next time you log in. Also, each time you drag a Gantt bar, your decision to add or not add a constraint will apply until you exit the application and log in again.

  1. Specify constraints for as many activities as necessary and, when finished, click icon to save changes (Ctrl+S) to save your changes.

After you save, the start date column displays an asterisk.

Add or edit duration estimates in Activity Details

From the Activity Status details page, you can record and manage duration estimates and associated activity schedule attributes, such as constraints.

Step 1: Displaying Activity Status details

In the Activity Details form in a portlet, expand the Status section, if necessary.

If Status details do not appear, edit your preferences to add them.

Step 2: Add or edit duration estimates

  1. Click Edit duration and units.
  2. Edit duration estimates and other details as needed, then click Save.

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